OMNIA Personal Assistant/Business Partner

closing date: 11 April 2024
posted date: Tue , 02 Apr 2024
location: Various

• Providing ongoing administration of the Customer Service Improvement Action Plan
• Supplier account management and Monitoring (Vodacom, office supplies, Travel, Stationery, Fuel and 
Maintenance)
• Fuel and Maintenance management
• Petty cash Recons
• PO Management
• Facilities Management
• Staff Wellness and gifting
• Office Management
• Procurement of office items
• Assist Marketing
• Assist with communication to staff
• Assisting at Omnia Board Meeting and other high-level meeting for the Group
• Managing and planning of staff (driver)

Qualifications

Degree or related Qualification

Experience

• 5+ years’ experience working with Board and Executive level
• 10 years’ demonstrated experience as a personal assistant working 
within a dynamic environment with a variety of personality types
• Proven track record of effectively interacting with senior 
management
• Ability to work strategically and collaboratively across departments
• Effective, versatile and action-oriented
• Excellent communication skills, inclusive of written English
• Ability to gather data, compile information, and prepare reports.
• Ability to perform complex tasks and to prioritize multiple projects.
• Superior research, writing, and oral communication.
• Ability to create, compose, and edit correspondence and other 
written materials.
• Ability to supervise and train employees, to include organizing, 
prioritizing, and scheduling work assignments.
• Experience with data analysis.

Duties

Support to the MD and FD and other Exco members where required:
• Participates in program management, which involves duties on a weekly, monthly, and ad hoc basis
• Organises and gathers information from various departments and meetings and reports that information, 
along with recommendations, to executive members
• Coordinates and directs communication by filtering only the most essential communication and controlling 
the meeting schedule
• Effectively and efficiently drafts and/ or collates minutes, information/data, reports, and presentations of 
strategic or operational level.
• Strategically manages time through looking at long term travel calendar, evaluating opportunities and 
determining fit with priorities.
• Participates in meeting preparation and follow up by reviewing upcoming meetings for the week to ensure all
information needed is received as well as sending out agendas or documents to meeting attendees as
necessary.
• Reviews internal and external communications by drafting reports, speeches, or presentations
• Research, write, edit and/or coordinate preparation of special reports, briefings, and presentations.
• Monitors information flow by acting as a gatekeeper
• Ensuring the MD/FD involvement in a project or decision-making process at the right moment.
• Proactive management of Group Managers diary, mail, travel, meetings
• Management and coordination of a few simultaneous and ongoing projects and events
• Banking
• Travel Itinerary, Visa applications
• Creates and updates dashboards for reviewing key performance indicators
• Attend to personal upon request

Job Competencies

• Strategic Thinking
• Analytical Thinking
• Organisational Awareness
• Business and Financial Acumen
• Data Literacy
• Decision Making
• Results Oriented
• Excellent report writing skills
• Excellent presentation preparation skills                                                                                                                                                                            • Customer Focus
• Problem Solving 
• Ethical Behavior










TO APPLY CLICK HERE


closing date: 11 April 2024

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