Motus Executive Personal Assistant

closing date: 26 April 2024
posted date: Fri , 19 Apr 2024
location: Various

Motus Aftermarket Parts is looking for a highly organized and proactive Executive Personal Assistant to provide comprehensive administrative support to our CFO / C-Suite. The ideal candidate will be a detail-oriented professional capable of managing multiple tasks and responsibilities in a fast-paced environment. The Executive Personal Assistant will play a key role in ensuring efficient communication, coordination, and execution of various administrative tasks to enhance the productivity and effectiveness of the executive team. The ideal candidate will thrive in a dynamic environment and bring a positive attitude to contribute to our collaborative work culture.

Specific Role Responsibilities

  1. Schedule and coordinate appointments, meetings, and travel arrangements for the CFO / C-Suite.
  2. Manage correspondence, including emails, letters, and phone calls. Screen and prioritize incoming communications.
  3. Prepare, collate, and edit documents, presentations, and reports.
  4. Maintain accurate records and files, both physical and digital.
  5. Attend meetings with the executive(s) as required, take minutes, and follow up on action items.
  6. Assist in the planning and execution of projects, including research, coordination with team members, and tracking progress.
  7. Handle sensitive information with discretion and confidentiality.
  8. Anticipate needs and proactively address issues that may arise.
  9. Provide general administrative support, such as ordering supplies, managing expenses, and organizing office operations.
  10. Build and maintain relationships with internal and external stakeholders, including clients, partners, and team members.
  11. Coordinate travel logistics, including flights, accommodations, and transportation.
  12. Assist in planning and organizing events, such as conferences, meetings, and team outings.
Qualifications and Experience

  1. Matric and relevant personal assistant qualification
  2. Over 5 years’ experience as an Executive Personal Assistant
  3. A valid SA driver’s license
Skills and Personal Attributes

  1. Strong organizational and time management skills, with the ability to prioritize tasks effectively.
  2. Excellent written and verbal communication skills, including professional phone etiquette.
  3. High level of attention to detail and accuracy in all tasks.
  4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  5. Ability to handle confidential information with discretion and professionalism.
  6. Flexibility and adaptability to changing priorities and environments.
  7. Strong problem-solving and decision-making abilities.
  8. Ability to work effectively both independently and as part of a team.
  9. Professional demeanour and appearance, with a positive attitude and strong work ethic.


closing date: 26 April 2024


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